Administrative Assistant (225-622)

The Administrative Assistant plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position requires a versatile individual capable of managing multiple tasks simultaneously, including handling communication, scheduling meetings, managing databases, and providing top-notch support to other staff members. The Administrative Assistant is often the first point of contact for clients and visitors, making professionalism and excellent communication skills essential. In this role, attention to detail, high organizational skills, and the ability to work independently are crucial. An Administrative Assistant is essential to office harmony and productivity, ensuring operations are conducted without hitches. If you thrive in dynamic environments and enjoy keeping everything meticulously organized, this role could be an ideal fit.

Responsibilities

• Answer and direct phone calls to appropriate staff members or departments.
• Organize and schedule meetings, ensuring all necessary arrangements are made.
• Maintain office filing systems both electronically and on paper.
• Create and distribute email, correspondence memos, and letters efficiently.
• Assist in the preparation of regularly scheduled reports and presentations.
• Order office supplies and research new deals and suppliers as needed.
• Book travel arrangements for employees, including flights and accommodations.
• Act as the first point of contact for clients and visitors to the office.
• Manage and update company databases with accurate data entries regularly.
• Handle sensitive information in a confidential manner to protect privacy.
• Assist colleagues with administrative tasks and support team projects.
• Coordinate with IT department on all office equipment related issues.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills are required.
• Strong organizational skills with the ability to multitask effectively.
• High School diploma; additional qualification as an Administrative assistant.
• Familiarity with office machines, like printers and fax machines, is essential.
• Ability to manage confidential information with the highest level of discretion.