Administrative Assistant (225-610)

As an Administrative Assistant, you play a pivotal role in ensuring the smooth operation of daily office functions by providing comprehensive administrative support. This position requires a detail-oriented and organized individual with excellent communication and multitasking skills. You'll be responsible for managing schedules, handling correspondence, and ensuring that administrative activities run efficiently. The ideal candidate will have a proactive approach to problem-solving with strong decision-making capacity and a demonstrated ability to contribute positively to team dynamics. Your role is crucial in maintaining an orderly office environment, facilitating efficient workflow, and supporting your colleagues to achieve organizational objectives.

Responsibilities

• Manage and maintain executives’ schedules, appointments, and travel arrangements efficiently.
• Handle all incoming and outgoing correspondence, including emails, letters, and packages.
• Organize and coordinate meetings, conferences, and office events with attention to detail.
• Prepare and update documents, presentations, and reports as required by the management.
• Maintain office filing systems both digital and hard copy, ensuring accuracy and confidentiality.
• Respond to phone calls and direct them to appropriate internal personnel effectively.
• Ensure office supply stocks are maintained and replenish inventory as necessary.
• Assist in the preparation and processing of invoices and expense reports promptly.
• Conduct research and compile data for special projects or reports as directed.
• Support HR functions such as scheduling interviews and onboarding new employees.
• Ensure compliance with company policies and practices in all administrative activities.
• Perform other administrative duties as assigned to facilitate efficient office operations.

Requirements

• High school diploma or equivalent; Associate's degree preferred in Business Administration.
• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite and other relevant office management software.
• Excellent organizational skills with a keen attention to detail and time management.
• Strong verbal and written communication skills are essential for this role.
• Ability to multitask effectively and prioritize tasks in a fast-paced environment.
• Demonstrated problem-solving skills and the ability to use sound judgment.
• High level of integrity and discretion in handling confidential information.
• Ability to work independently as well as in a collaborative team setting.