Admin Assistant Receptionist

Job Summary

We are seeking a reliable and proactive Administrative Assistant to support the smooth day-to-day operations of the company. The ideal candidate should be capable of working independently, handling various administrative tasks, and managing employee and logistics support services.

Key Responsibilities

• Visa Processing: Handle visa applications and related documentation for all company employees in coordination with the PRO and HR department.
• Reception Duties: Manage front desk operations, answer phone calls, greet visitors, and maintain a professional and welcoming environment.
• Vehicle & Driver Scheduling: Oversee and manage the daily scheduling of company vehicles and drivers for employee transport and logistics needs.
• Labour Camp Management: Supervise and ensure the smooth functioning of company-provided labour accommodations, including cleanliness, maintenance, and employee welfare.
• Administrative Support: Assist HR and other departments with documentation, data entry, filing, and correspondence as required.
• Independence: Must be able to work independently, manage priorities, and take ownership of routine administrative functions without constant supervision.
  
  

• Proven experience in an administrative or similar support role
• Basic knowledge of visa application processes in the UAE
• Good communication and interpersonal skills
• Organized, detail-oriented, and able to multitask
• Knowledge of MS Office (Word, Excel, Outlook)
• Experience in handling labour camp management is an advantage
• Should be flexible to work extended hours if required