Account Receivable Specialist (225-703)

An Accounts Receivable Specialist plays a critical role in an organization's finance department by managing and monitoring all incoming payments to the company. This position ensures that all financial transactions related to accounts receivable are processed efficiently, timely, and accurately. The specialist is tasked with maintaining the company's financial health by securing revenue through effective collections processes and payment follow-ups. They are responsible for communicating with clients to resolve any discrepancies or issues concerning unpaid invoices. The role demands high levels of attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment. Additionally, the Accounts Receivable Specialist must collaborate with other departments to improve policies and strategies related to billing and collections.

Responsibilities

• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts receivable data.
• Prepare bills, invoices, and bank deposits to ensure accurate financial reporting.
• Ensure all payments are posted and allocated accurately to the respective accounts.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Initiate contact with clients to pursue outstanding payments and resolve billing discrepancies.
• Generate age analysis for account reconciliation and review of the receivables ledger.
• Prepare and present regular reports on the status of unpaid invoices and accounts receivable activity.
• Work closely with internal departments to enhance collection strategies and processes.
• Maintain up-to-date records and documentation of all financial transactions and correspondence.
• Assist in month-end closing activities to ensure accurate financial statements.
• Contribute to the development and implementation of procedural changes to improve efficiency and effectiveness in accounts receivable management.

Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred.
• Proven experience as an Accounts Receivable Specialist or similar financial role.
• Solid understanding of basic accounting principles and financial reporting techniques.
• Proficient in the use of MS Office Suite, especially Excel, for data analysis.
• Experience with accounting software systems such as QuickBooks, SAP, or Oracle.
• Strong analytical and problem-solving skills with great attention to detail.
• Excellent communication skills, both written and verbal, to handle client queries effectively.
• Ability to manage multiple tasks and meet deadlines in a dynamic work environment.