Facilities Specialist

Roles and Responsibilities




Facility Operations & Maintenance
1. Coordinate daily facility operations, including building systems (HVAC, electrical, plumbing, fire systems, etc.).
2. Monitor and report preventive and corrective maintenance activities for office and site facilities.
3. Ensure compliance with health, safety, environmental, and regulatory standards across all premises.
Vendor & Contract Management
0. Manage service providers for cleaning, security, pest control, and maintenance contracts.
1. Assist in evaluating vendor performance and negotiating service agreements.
2. Ensure timely renewal of AMC (Annual Maintenance Contracts) for equipment and facility services.
Asset & Space Management
0. Track and maintain facility assets, office furniture, equipment, and tools.
1. Support planning and allocation of workspace for staff and project teams.
2. Coordinate office fit-outs, refurbishments, and relocations in alignment with business needs.
Health, Safety & Compliance
0. Implement and monitor compliance with company HSE standards in facilities.
1. Conduct regular inspections to ensure safety measures are in place.
2. Maintain records of permits, licenses, and facility-related regulatory requirements.
Administration & Reporting
0. Prepare and maintain facility reports, checklists, and compliance documentation.
1. Assist in facility-related budget preparation and cost control initiatives.
2. Support sustainability initiatives (energy saving, waste reduction, green practices).