Sales Coordinator

As a Sales Coordinator, you will provide essential administrative and operational support to the sales team, contributing to the efficient execution of sales activities and ensuring seamless communication between various departments. Your organizational skills, attention to detail, and ability to manage tasks will help drive the success of the sales process.

Responsibilities:

• Assist the sales team in preparing quotes, proposals, and presentations for clients.
• Coordinate the generation of sales contracts, invoices, and purchase orders.
• Process customer orders, ensuring accuracy and timely delivery.
• Coordinate with relevant departments to fulfill orders and address any issues.
• Act as a point of contact for customer inquiries, providing information, updates, and solutions as needed.
• Maintain positive customer relationships through effective communication.
• Maintain accurate and up-to-date customer databases, sales records, and contact information.
• Monitor sales pipelines and update sales tracking systems.
• Collaborate with logistics and shipping teams to ensure timely and accurate delivery of products.
• Track shipments and provide shipment updates to customers.
• Monitor inventory levels and work with inventory control to manage stock availability.
• Coordinate product restocking and replenishment.
• Generate sales reports, performance metrics, and analyses for management review.
• Provide insights into sales trends and opportunities.
• Schedule and coordinate sales meetings, appointments, and conference calls.
• Prepare meeting materials and presentations.
• Maintain organized and updated files, contracts, and documentation related to sales activities.
• Assist in arranging sales events, exhibitions, and promotional activities.
• Provide administrative assistance to the sales team as needed.

• High school diploma or equivalent. Additional education in business administration or related fields is beneficial.
• Previous experience in a sales support or coordinator role is preferred.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in data entry and recordkeeping.
• Excellent communication and interpersonal skills.
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with CRM software and sales tracking systems.
• Problem-solving skills and ability to handle unexpected situations.
• Customer service orientation and a positive attitude.
• Adaptability to changing priorities and a dynamic work environment.
• Fluency in English; knowledge of additional languages such as Arabic is an advantage.