RINA Consulting Tender Advisor

RINA is currently recruiting for a RINA Consulting Tender Advisor to join its office in Abu Dhabi within the RINA Consulting IFI Commercial and Tender Management Division.

Mission

The Tender Advisor plays a crucial role in supporting the overall tender management process, contributing to the timely and successful submission of tenders by ensuring compliance and accuracy in documentation.

Key Accountabilities

• Tender Documentation:
• Assist in the preparation of tender documentation, ensuring accuracy, completeness, and compliance with tender specifications.
• Collaborate with internal teams to gather required information for inclusion in tender submissions.
• Timeline Management:
• Work closely with the Tender Manager and senior staff to manage timelines for each tender, ensuring that deadlines are met.
• Monitor and communicate progress to relevant stakeholders.
• Compliance Assurance:
• Ensure that tender submissions adhere to tender compliance procedures, legal and regulatory requirements.
• Collaborate with legal and compliance teams to address any issues related to tender compliance.
• Data Management:
• Manage and update the Tenders Database, ensuring that it is accurate and up-to-date.
• Archive all tender documents systematically for future reference.
• Vendor Qualification:
• Support the qualification process for the company and its subsidiaries on the Vendor List.
• Assist in managing the qualification procedures through Customer Suppliers Portals.
• Research and Information Gathering:
• Monitor notices and outcomes of public and private tenders.
• Conduct research to gather relevant information about potential tender opportunities.
• Communication:
• Communicate with internal teams and stakeholders to gather necessary information for tender submissions.
• Assist in maintaining effective communication channels throughout the tendering process.
• Quality Assurance:
• Contribute to the quality assurance process by conducting reviews of tender documents.
• Collaborate with team members to ensure the accuracy and quality of tender submissions.
  
  

• At least 1-3 years of experience in a tendering or procurement role, ideally in a technical or engineering-focused industry.
• Experience in preparing and reviewing tender documentation for complex projects, including compliance checks and proposal management.
• Familiarity with public and private sector procurement processes and tendering regulations.
• Experience working with cross-functional teams to compile tender submissions and ensuring alignment with client requirements and specifications.
• Understanding of contract management and negotiation processes related to tender submissions and awards.
• Strong knowledge of tender management processes including evaluation criteria, contractual terms, and documentation requirements.
• Familiarity with procurement systems and software (e.g., SAP Ariba, Oracle Procurement Cloud, or similar platforms).
• Understanding of legal and compliance requirements within the tender process, such as contract law, government regulations, and industry-specific standards.
• Knowledge of costing and pricing strategies for tenders, ensuring that all financial aspects are carefully evaluated and included.
• Ability to review and ensure the technical accuracy of the tender documentation, working closely with technical teams for input and validation.
  
  

• CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
• EARN TRUST - Take everyones opinion into account and remain open to diversity
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• MANAGE EMOTIONS - Recognise ones and others emotions and express and regulate ones reactions
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future