Procurement and Contracts Officer

The role of a Procurement and Contracts Officer presents an opportunity to be at the heart of business operations by ensuring efficient procurement practices and overseeing the development, negotiation, execution, and evaluation of contracts. This position requires individuals to blend strategic thinking, negotiation skills, and an in-depth understanding of market trends to secure the best value for the organization. The Procurement and Contracts Officer is tasked with fostering relationships with vendors to enhance service levels, reduce costs, and mitigate contractual risks. They are central to maintaining a balanced, transparent, and ethical procurement process that adheres to policy standards while supporting operational needs.

Responsibilities

• Ensure procurement activities align with the organization's strategic objectives and compliance requirements.
• Conduct comprehensive market research to identify potential suppliers and market conditions.
• Develop and manage vendor relationships to enhance service delivery and cooperation.
• Negotiate favorable contract terms, pricing, and delivery schedules with suppliers.
• Review and analyze purchase requisitions for accuracy and compliance with policies.
• Prepare and track procurement documentation and ensure accurate record-keeping.
• Develop and implement procurement policies and procedures to improve efficiencies.
• Monitor contract performance to ensure adherence to terms and conditions.
• Facilitate resolution of conflicts and issues arising from contract execution.
• Collaborate with legal and financial departments to mitigate risk and ensure compliance.
• Provide guidance and support to internal teams in procurement processes.
• Initiate cost-saving strategies by analyzing spending trends and supplier performance.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or similar discipline.
• At least 3 to 5 years of experience in procurement or contract management.
• Demonstrated expertise in negotiating and managing vendor contracts effectively.
• Strong analytical skills to assess and interpret financial and market data.
• Excellent communication skills, both verbal and written, with attention to detail.
• Proficient understanding of procurement regulations and compliance standards.
• Proficiency with software applications such as Microsoft Office and procurement systems.