Purchase Coordinator (225-66)

Purchasing Coordinators play a pivotal role within supply chain operations, ensuring that every aspect of purchasing materials and services is conducted seamlessly to drive operational success. A Purchase Coordinator is responsible for managing suppliers, maintaining accurate records, and ensuring timely delivery of materials or services to meet the company's needs. This role requires collaboration with various departments to understand their purchasing requirements and align them with budgetary constraints and quality standards. A successful Purchase Coordinator must possess strong organizational and communication skills, as they are tasked with negotiating with vendors, managing contracts, and resolving any issues that may arise during the procurement process. They should have a keen eye for detail to monitor and evaluate supplier performance and prices to identify cost-saving opportunities. The ultimate goal is to enhance business efficiencies and contribute significantly to the company's success by procuring high-quality products or services at competitive prices while maintaining positive supplier relationships.

Responsibilities

• Coordinate the procurement process, ensuring alignment with organizational policy guidelines and standards.
• Maintain accurate records of purchasing activities, contracts, and supplier information in an organized manner.
• Develop strong relationships with suppliers to procure high-quality products and services.
• Negotiate prices and terms with vendors to secure favorable agreements for supplies.
• Monitor vendor performance and ensure timely delivery of purchased goods or services.
• Identify potential suppliers, evaluate their offerings, and integrate them into the company's supplier database.
• Work closely with various internal departments to understand their procurement needs and requirements.
• Manage purchase orders and ensure compliance with contract terms and delivery schedules.
• Resolve any discrepancies or issues in the procurement process in a timely manner.
• Prepare and present regular reports on purchasing activities, vendor performance, and cost savings to management.
• Continuously evaluate purchasing procedures and recommend improvements to reduce costs and improve efficiency.
• Ensure that purchasing activities adhere to ethical and legal standards, avoiding any conflicts of interest.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 2-3 years of experience in a purchasing or procurement role.
• Strong negotiation skills and experience managing vendor relationships effectively.
• Familiarity with supply chain procedures, procurement software, and inventory management tools.
• Excellent communication and interpersonal skills to work collaboratively with stakeholders.
• Ability to multitask, prioritize work, and manage time efficiently in a fast-paced environment.
• Detail-oriented with strong analytical and problem-solving capabilities.