Invoicing Coordinator

Procurement

Roles and Responsibilities:

• Selection & maintaining the list of suppliers as per BV’s Procurement Procedure.
• Collection of quotations from approved suppliers and negotiating the best price without compromising the quality, delivery etc and preparing the comparison chart and getting it approved with Business Line Manager.
• Place the order with the approved and selected supplier.
• Periodic Supplier evaluation & reevaluation.
• Supplier performance monitoring as per company procedure.
• If any Nonconformity on the supplied material, Informing the supplier and take the remedial actions and close the non-conformity.
• Maintaining the records pertaining to Procurement and keeping the records in a traceable manner.
  
  

• Updating the list of Debtors from time to time with Phone Number / Email ID and contact person name with Designation.
• Contacting the Debtors and Collection of debts.
• Keeping the track of call / mail records / Statement of Accounts for each Debtors.
• Bringing down the overall Credit period an average of 15 days per year.
• Conducting the Debt Collection meeting with Business Line Manager and others responsible on a bimonthly basis.
• Attending the Debt Collection calls with BV Regional Team initially and taking the responsibility during the meetings at a later stage.
• Implementation & Fulfill IMS requirement
  
  

• Collaborate with the site coordinators / project managers to ensure invoicing data such as Time Sheets is properly received & recorded in a timely manner
• Prepare and send accurate sales invoices to customers in a timely manner, ensuring all relevant information is correct
• Collaborate with the accounting team to ensure invoice data is properly recorded and integrated into the financial systems
• Provide regular reports on invoicing activities, including outstanding receivables, aged accounts etc
• Timely follow up on payment collection from customers
• Implementation & Fulfill IMS requirement