HR Assistant (225-829)

The Human Resources (HR) Assistant plays a crucial supportive role within the HR department, ensuring smooth functioning by performing a range of administrative duties. This position is ideal for someone looking to foster a career in human resources by gaining hands-on experience in various HR functions. The HR Assistant is responsible for maintaining personnel records, managing HR documents like employment records and onboarding guides, and updating internal databases. This role also involves assisting with the recruitment process by preparing job postings, scheduling interviews, and processing paperwork. Their involvement aids in keeping the HR department organized, efficient, and responsive to the needs of the organization and its employees. Additionally, they ensure compliance with labor regulations and promote a positive organizational culture through their contributions to HR initiatives and programs.

Responsibilities

• Assist in the recruitment process by preparing job postings and scheduling interviews.
• Maintain accurate and up-to-date personnel records and HR documents.
• Ensure timely processing of all HR-related paperwork such as new hires and onboarding.
• Support the HR department in implementing programs and activities for employee engagement.
• Coordinate training sessions and make logistical arrangements for professional development events.
• Respond to employee inquiries regarding HR policies and procedures with accurate information.
• Assist with payroll processing by collecting, calculating, and entering data on time.
• Ensure compliance with labor laws and regulations through regular monitoring and reporting.
• Prepare and distribute necessary HR communications, including newsletters and announcements.
• Manage sensitive and confidential information appropriately and respectfully at all times.
• Inventory and order office and HR department supplies as needed to ensure operational efficiency.
• Provide administrative support for performance management processes, including documentation.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Previous experience in a human resources or administrative role is highly desirable.
• Strong communication and interpersonal skills to interact effectively with all employees.
• Familiarity with HR software, databases, and Human Resources Information Systems (HRIS).
• Demonstrated ability to handle confidential and sensitive information responsibly.
• Excellent organizational skills and attention to detail for managing multiple tasks efficiently.
• Knowledge of labor laws and regulations, with the ability to apply them appropriately.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.