Events Coordinator (225-1008)

An Events Coordinator is a dynamic professional responsible for organizing and managing various events, ensuring they occur smoothly and successfully. This role involves overseeing all aspects of event planning and execution, from conceptualization to completion. The Events Coordinator liaises with clients and vendors to ensure that all components of an event meet organizational standards and client expectations. The position demands a high level of creativity, strong organizational skills, and the ability to work under pressure. An effective Events Coordinator should have excellent communication skills to collaborate with a diverse range of people and negotiate contracts. They must also be adept at multitasking in a fast-paced environment, capable of managing large and small events across various sectors, from corporate meetings to weddings and promotional gatherings.

Responsibilities

• Coordinate all aspects of event planning, including budgeting and logistics management.
• Develop event concepts and themes that align with client objectives and vision.
• Oversee the selection and booking of venues suitable for different event types.
• Collaborate with clients to determine event requirements and produce detailed proposals.
• Negotiate contracts with vendors for catering, decoration, and other event services.
• Manage event staff and volunteers, assigning tasks and ensuring their responsibilities are met.
• Ensure compliance with legal, health, and safety regulations throughout event planning and execution.
• Coordinate logistics, such as transportation and accommodation for event participants and speakers.
• Maintain strong relationships with clients, ensuring high levels of customer satisfaction.
• Monitor event timelines and budgets, meticulously tracking all expenses and revenues.
• Conduct post-event evaluations with clients to identify areas for future improvement.
• Implement marketing and promotional activities to enhance event visibility and attendance.

Requirements

• Bachelor's degree in hospitality, event management, or a related field is preferred.
• Proven experience in event planning or coordination, demonstrating strong management skills.
• Excellent interpersonal and communication skills to effectively interact with clients and vendors.
• Ability to manage multiple projects simultaneously while maintaining high attention to detail.
• Proficiency in event management software and tools for efficient project handling.
• Strong problem-solving abilities, with the capacity to handle unexpected situations calmly.
• Flexibility to work alternative hours, including evenings and weekends, as per event requirements.