Administration Assistant (PRO) (225-1002)

The role of an Administration Assistant (PRO) is pivotal in ensuring smooth office operations and supporting management in various professional tasks. Positioned at the heart of administrative functions, this role requires a blend of organizational skills, communication prowess, and multitasking abilities. Serving as a point of contact between the management, employees, and external parties, the Administration Assistant facilitates efficient workflow across departments. From scheduling meetings and managing correspondence to handling specific projects and maintaining databases, the position demands a proactive individual who can handle multiple responsibilities with precision. This role is ideal for candidates who are not just looking for a job, but a career in administration where they can make a tangible difference by supporting organizational goals and providing exceptional service.

Responsibilities

• Manage and respond to incoming calls and emails promptly and efficiently.
• Schedule and coordinate meetings, appointments, and travel arrangements for management.
• Prepare and edit documents, presentations, and reports as required by senior staff.
• Maintain and organize office filing systems to facilitate easy retrieval of information.
• Coordinate office activities to ensure efficient operation of the workplace.
• Assist in payroll preparation by providing relevant information to the finance department.
• Act as a liaison between the organization, clients, and other external parties.
• Support the HR department with recruitment, onboarding, and record-keeping activities.
• Order and maintain office supplies inventory by anticipating required needs.
• Conduct research, compile data, and prepare reports for consideration and presentation.
• Manage and update company databases with accuracy and attention to detail.
• Perform other related duties as assigned to support departmental needs.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Minimum two years of experience in an administrative assistant role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Strong verbal and written communication skills are mandatory for this role.
• Ability to handle confidential information with discretion and professionalism.
• Proven ability to work independently as well as part of a team.