Operation Assistant (225-626)

As an Operation Assistant, you will play a pivotal role in supporting the seamless execution of various organizational processes. Your primary responsibility will involve assisting in the coordination and management of day-to-day operational tasks, ensuring efficiency and effectiveness in all activities. You will be expected to engage with different departments, monitor workflows, and contribute to the optimization of operational procedures. The ideal candidate for this position is someone who is organized, detail-oriented, and capable of multitasking across various functions. Your efforts will directly contribute to the success and growth of the organization, providing you with a unique opportunity to develop your skills in a dynamic environment.

Responsibilities

• Assist in the management and execution of daily operation tasks efficiently.
• Collaborate with various departments to ensure seamless workflow and communication.
• Monitor and maintain inventories by tracking and ordering essential supplies.
• Coordinate meetings, schedules, and travel arrangements for the operations team.
• Provide administrative support by preparing reports, documents, and presentations.
• Identify operational inefficiencies and suggest improvements to enhance productivity.
• Assist in the development and implementation of operation policies and procedures.
• Ensure compliance with company policies and safety standards in all activities.
• Track and review operational performance and provide insights for enhancements.
• Respond to queries and resolve operational issues in a timely manner.
• Support the onboarding and training processes of new department members.
• Contribute to special projects and initiatives to support organizational goals.

Requirements

• Bachelor's degree in business administration or a related field preferred.
• Proven experience in an operations or administrative support role.
• Strong organizational and multitasking skills to handle diverse tasks effectively.
• Excellent communication skills to work efficiently with team members.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to analyze data and provide actionable insights for improvements.
• Detail-oriented with a proactive attitude to problem-solving and task execution.