Office Assistant (225-623)

An Office Assistant plays an integral role in ensuring the smooth daily operations of a business by performing a variety of administrative and clerical tasks. This position is essential for creating a supportive environment for staff and clients, contributing to overall workplace efficiency. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced office setting. This role often involves handling communication, scheduling appointments, maintaining office supplies, and supporting other staff members with necessary documentation and coordination tasks. As the backbone of any office, an Office Assistant must be both proactive and responsive, displaying a positive attitude and strong problem-solving skills. This role offers an opportunity to make a significant impact on day-to-day operations while providing room for growth and development within the organization.

Responsibilities

• Ensure the office is clean, presentable, and well-organized at all times.
• Manage schedules and appointments for staff and clients efficiently.
• Provide support in preparing and distributing office correspondence and emails.
• Order and restock office supplies to ensure continuous operations.
• Answer and direct phone calls to the appropriate departments promptly.
• Assist in organizing meetings and taking minutes diligently.
• Operate office machines such as photocopiers and printers accurately.
• Coordinate with vendors and service providers for office maintenance needs.
• Collect, sort, and distribute incoming and outgoing mail systematically.
• Perform data entry and ensure data is accurately updated and maintained.
• Support in the preparation of reports, presentations, and briefs as required.
• Collaborate with fellow team members to improve office procedures effectively.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience as an office assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills are required.
• Strong organizational skills with keen attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively in a busy environment.
• Display a professional demeanor with a client-focused approach.