Operations Coordinator

Category: Technology

Location: Jaipur Rajasthan India

Shuru is a 100% Remote company. However, this role requires that you be based in Jaipur, India. You will often have to visit the Jaipur office as required by the leadership team. You’ll be part of the COOs office to keep the engine running smoothly across events, travel, equipment, vendor compliance, and day‑to‑day operations. This is a high‑visibility role where your organisational savvy and proactive mindset will help us scale effectively.

In short, this role exists to support general business operations and take ownership of miscellaneous admin and operations tasks as they arise.

Key Responsibilities

As an Operations Coordinator, you will play a key role in supporting administrative functions and streamlining operational processes. You’ll also leverage your data skills to maintain accurate records, generate reports, and support data-informed decision-making.

• Event & Travel Coordination
• Plan and manage logistics for 3-4 annual team meetups
• Coordinate company-wide team meetups, including venue selection, accommodation arrangements, and transportation logistics
• Manage end-to-end travel arrangements for employees, including flight bookings, hotel reservations, and local transportation
• Research and negotiate with vendors to ensure cost-effective solutions
• Handle business‑travel bookings (flights, hotels, ground transport) for visiting colleagues.
• Equipment & Asset Management
• Coordinate laptop provisioning and decommissioning for new hires and departures.
• Oversee device tracking and maintenance to ensure everyone has the tools they need.
• Coordination with the HR and finance teams
• Onboarding & Offboarding Operations
• Own and audit the end‑to‑end checklists (system access, communication groups, hardware retrieval).
• Manage Google Groups and WhatsApp channels to keep everyone connected.
• Vendor & Compliance Administration
• Prepare and submit applications, forms, and paperwork for vendors and government registrations as needed.
• Vendor comparisons for various procurement needs of the organization.
• Maintain accurate records and renewal schedules to ensure compliance.
• Help manage tools and subscriptions, licenses, and compliance filings
• Financial & Expense Processing
• Process invoices and employee reimbursements on time.
• Collaborate with Finance to reconcile travel and operational expenses.
• Liaise with banks, auditors, and service providers as needed
  

• Experience: 2-4 years in operations, office management, or executive support.
• Skills: Strong organisation, superb communication, and excellent problem‑solving.
• Attitude: Self‑starter who thrives in a remote environment and isn’t afraid to roll up their sleeves. Ability to work independently and take ownership
• Flexibility: Willingness to travel occasionally to our Jaipur office. Flexible and willing to handle a variety of operational tasks
• Tools & Tech Savviness: Comfortable using spreadsheets (Google Sheets or Excel) for tracking and reporting. Proficiency with tools like Zoho Books, QuickBooks, or similar.
• If you like building quick, low-code and no-code solutions, you would be at an advantage.
  

• Competitive salary and benefits package.
• Growth opportunities alongside a dynamic leadership team.
• A chance to build and refine processes that scale with our business.
• A collaborative, no-bureaucracy work culture
• Opportunities to grow across operations, finance, or people functions
• Remote-friendly and Flexible work setup (location, hours, tools)
• A chance to be part of a growing, mission-driven team