Executive Group Assistant

About The Role

The most successful candidate for this role will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture. They will proactively anticipate needs, clear obstacles and seek opportunities to take ownership of tasks and projects. You bring enthusiasm and a positive attitude to everything you do. You are happiest when you can fit all the pieces of the puzzle together. You thrive on organization and know that details matter. When you see something that needs to be done, you make it happen. You operate with humility and grace under pressure.

Responsibilities

• Provide strategic calendar management, travel planning and bookings, time planning, and expense reporting support for executives as needed for the business.
• Enrich team experience activities by owning the coordination, logistics, and direction for team events, lunches, and proactively drives actions needed to ensure event outcomes
• Be a key driver in creating and maintaining the culture within the team and ensuring this connects to the broader Highspot culture
• Participates in discretionary morale budget by spending, tracking and reporting and partnering with Finance, HR and Facilities to own expense management including documentation, expense tracking, and policy compliance. Identifies and resolves expense and supply related issues by communicating with senior leaders and finance as applicable
• Manage and assist with day to day operations. Being the key point of contact and resource for employee questions, space, hardware & resource allocation, etc.
• Work strategically with Highspot India leadership team and also collaborate closely with the US Admin teams
• Training team members how to do expenses reports, business processes etc.
  
  

• 5+ years Executive Support, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management supporting senior management
• Excellent communication and collaboration skills both verbal and written
• Incredibly detail-oriented with strong problem solving and project management skills
• Independent Self-starter: can take even the smallest project and run with it to the successful completion
• You have a working knowledge of contemporary collaboration and productivity tools - Google suite (email, spreadsheet, calendar, powerpoint), Slack or similar tools