Administrative Assistant (225-617)

As an Administrative Assistant, you will play a pivotal role in ensuring the smooth and efficient operation of our office. In this key position, you will support management, staff, and clients by handling various administrative tasks with precision and confidentiality. Your excellent communication and multitasking skills are essential for managing day-to-day operations and facilitating company procedures. The ability to work independently, prioritize tasks, and manage time effectively is crucial for success in this role. You will be an integral part of the team, contributing to the overall productivity of the office environment and ensuring that high levels of organizational effectiveness, communication, and safety are maintained.

Responsibilities

• Manage and organize the office's daily activities and operations efficiently.
• Answer phone calls and direct them to appropriate personnel or departments.
• Maintain and update office files and ensure document confidentiality and security.
• Schedule and coordinate meetings, appointments, and travel arrangements as necessary.
• Prepare and distribute correspondence, reports, and presentations for review.
• Assist in the preparation of regularly scheduled reports and meeting materials.
• Order office supplies and maintain adequate inventory levels for team needs.
• Provide high-level administrative support to executives and management teams.
• Greet and assist visitors with professionalism and a welcoming attitude.
• Coordinate internal and external communications, ensuring effective information dissemination.
• Monitor and manage office budgets, tracking expenses and resolving discrepancies.
• Collaborate with various departments to improve workflow and office procedures.

Requirements

• Proven experience as an administrative assistant or in a similar role is required.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in a professional environment.
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint applications.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• High school diploma required; additional qualifications as a personal assistant a plus.
• Demonstrated ability to maintain confidentiality and handle sensitive information discreetly.