Personal Assistant (225-627)

A Personal Assistant (PA) plays a critical role in supporting an individual, usually a high-level executive, by providing organizational and administrative aid. As a PA, you will function as a gatekeeper, facilitator, and coordinator, ensuring your employer's day-to-day operations run smoothly. Your role will involve managing schedules, dealing with communications, and organizing meetings and travel arrangements. A PA helps enhance productivity, allowing the executive to focus on strategic tasks. You will be trusted to maintain discretion with sensitive information. Moreover, your ability to multitask, remain adaptable under pressure, and pay attention to detail will be key to success in this role.

Responsibilities

• Provide comprehensive administrative support to the executive for daily tasks.
• Manage and organize the employer's schedule and calendar effectively.
• Coordinate meetings, appointments, and conferences, ensuring punctuality and relevance.
• Handle communication, including phone calls, emails, and written correspondence.
• Prepare reports, presentations, and other documents as required by the executive.
• Arrange travel plans, itineraries, and accommodations for the executive efficiently.
• Assist in personal tasks, including shopping and event planning for the executive.
• Maintain a high level of confidentiality with all personal and professional information.
• Manage office supplies and workplace environment in coordination with administrative staff.
• Anticipate the needs of the executive and provide timely solutions and recommendations.
• Conduct research and gather information that aids in decision making for the executive.
• Collaborate with other staff members to achieve organizational goals and objectives.

Requirements

• Bachelor’s degree in Business Administration or related field is preferred.
• Proven experience as a Personal Assistant or in a relevant administrative role.
• Exceptional organizational and time management skills are crucial for this role.
• Strong verbal and written communication abilities are required.
• Discretion and confidentiality in handling sensitive information is essential.
• Proficiency in MS Office Suite and other relevant software applications needed.
• Ability to multitask and prioritize daily workload effectively is important.
• Excellent problem-solving skills and a proactive approach will be advantageous.
• Flexibility to work outside normal hours when necessary is expected.