Office Administrator (225-620)

An Office Administrator plays a crucial role in ensuring the smooth operation of an office by carrying out a variety of administrative and clerical tasks. This position requires a detail-oriented individual who can manage multiple tasks at once and maintain a high level of organization. The Office Administrator acts as a central point of contact within the office, handling everything from phone calls and calendar scheduling to organizing files and managing supplies. An effective Office Administrator enhances team synergy and business function by providing essential support and implementing efficient systems for information flow. Proficiency in technology and communications are key elements, as well as the ability to adapt to the dynamic environment of an office setting. A successful candidate will uphold the company’s image through professional interactions both internally and externally.

Responsibilities

• Manage both incoming and outgoing correspondence including emails, phone calls, and physical mail.
• Maintain a clean, organized, and welcoming office environment for employees and visitors.
• Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.
• Assist in preparing reports, presentations, and correspondence with accuracy and timely delivery.
• Oversee office supply inventory and place orders to maintain necessary stock levels.
• Implement and maintain office procedures and systems for efficient workflow and operations.
• Serve as a point of contact for clients and customers, providing exceptional service and support.
• Assist with human resources tasks including onboarding of new hires and maintaining personnel records.
• Ensure compliance with company policies, procedures, and regulations in all office activities.
• Coordinate with IT department to ensure functionality of office equipment and resolve technical issues.
• Support accounting by processing invoices, expense reports, and tracking budget records.
• Lead organized and productive meetings by preparing agendas and recording minutes accurately.

Requirements

• Proven experience as an Office Administrator or a similar administrative role.
• Strong knowledge of office procedures and office management systems.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Excellent verbal and written communication skills for effective interaction.
• Ability to prioritize tasks and manage time efficiently to meet deadlines.
• Strong problem-solving skills and the ability to work independently when needed.
• High school diploma required; further education or certification in office management is a plus.