Manager

Transition and Program Manager oversees the planning, implementation, and tracking of specific short-term projects with specified deliverables. Transition and Program Manager is responsible for planning, coordinating, and executing organizational changes such as mergers, system upgrades, or operational shifts. The role ensures that transitions are smooth, timely, and aligned with business goals, while minimizing disruption and managing stakeholder expectations.

Key Responsibilities

• Project Planning: Develop detailed project plans, including timelines, milestones, and resource allocation.
• Project Execution: Oversee the execution of project plans, ensuring tasks are completed as scheduled and addressing any issues that arise.
• Budget Management: Monitor project budgets, track expenditures, and ensure financial resources are used efficiently.
• Risk Management: Identify potential project risks and develop mitigation strategies to manage them effectively.
• Provide training and support to staff during transition/KT phases.
• Quality Assurance: Ensure that project deliverables meet quality standards and client expectations.
• Stakeholder Communication: Maintain regular communication with project stakeholders, providing updates on progress, challenges, and changes.
• Resource Management: Coordinate and allocate project resources, including team members, equipment, and materials.
• Documentation: Maintain comprehensive project documentation, including plans, reports, and records.
• Performance Monitoring: Track project performance using appropriate tools and techniques, and report on project status.
• Continuous Improvement: Identify opportunities for process improvements and implement best practices in project management.
• Document Preparation: Prepare and edit reports, presentations, and other documents as required by the executive.
• Meeting Coordination: Plan, coordinate, and facilitate meetings, including arranging logistics, preparing agendas, and taking minutes.
• Information Management: Maintain and organize confidential files and records, ensuring data is easily accessible and up-to-date.
• Research and Analysis: Conduct research and gather information to support decision-making processes.
• Conduct post-transition reviews to identify lessons learned and areas for improvement.
• Relationship Management: Build and maintain positive relationships with clients, partners, and other stakeholders on behalf of the executive.
  
  

• Education: A bachelor’s degree in project management, business administration, or a related field is preferred.
• Experience: Demonstrated experience in project management or a similar role, with a track record of successfully delivering projects.
• Certification: Project Management Professional (PMP), PRINCE 2 certification or equivalent is desirable.
• Technical Skills: Proficiency in project management software (e.g., Microsoft Project), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Analytical Skills: Strong analytical and problem-solving skills, with the ability to make data-driven decisions.
• Organizational Skills: Exceptional organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Leadership Skills: Excellent leadership and team management skills, with the ability to motivate and guide project teams.
• Communication Skills: Outstanding verbal and written communication skills, with the ability to convey complex information clearly and concisely.
• Flexibility: Ability to adapt to changing project requirements and priorities.
• Confidentiality: High level of discretion and confidentiality in handling sensitive information.