Executive Assistant to CEO (225-828)

An Executive Assistant to the CEO plays a critical role in ensuring the smooth operation of the executive office. This highly responsible position provides a breadth of support to the CEO, enabling them to focus on the overall management and strategic direction of the company. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to multitask. They must be able to work independently, handle confidential information with discretion, and demonstrate a high level of professionalism in all interactions. This role demands a proactive individual who can anticipate the needs of the CEO and effectively manage their schedule, communications, and special projects.

Responsibilities

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Filter and prioritize incoming communication, including emails, phone calls, and correspondence.
• Prepare and edit reports, presentations, and other documents for the executive office.
• Coordinate meetings and conference calls, including preparation of meeting agendas and minutes.
• Assist with the management of contracts, invoices, and other financial documentation.
• Serve as a primary point of contact for internal and external stakeholders and clients.
• Organize and maintain confidential files and records for easy retrieval and security.
• Conduct research and compile data to support the CEO’s strategic decision-making processes.
• Facilitate communication between the CEO and executives across different departments.
• Maintain a comprehensive filing system for both physical and electronic documents.
• Provide administrative support for special projects and initiatives under the CEO’s purview.
• Anticipate the CEO’s needs and proactively suggest solutions to upcoming challenges.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• Proven experience as an Executive Assistant or similar administrative role for executives.
• Excellent organizational and time-management skills, with attention to detail.
• Strong written and verbal communication skills with a professional demeanor.
• High level of discretion and integrity in handling confidential information.
• Proficiency in office productivity software, including Microsoft Office Suite.
• Ability to work independently, multitask, and prioritize in a fast-paced environment.