Operations Assistant (225-909)

An Operations Assistant plays a critical role in ensuring smooth and efficient operations within an organization. They are responsible for supporting the operational tasks, managing schedules, and coordinating between departments to facilitate seamless workflow. The Operations Assistant acts as a key link between the staff and management, ensuring that all administrative duties are followed through accurately and promptly. This role is essential for maintaining the day-to-day performance and efficiency of the company’s operations. An ideal candidate should have excellent organizational skills, the ability to work under pressure, and strong communication skills. By optimizing daily activities and operations, the Operations Assistant contributes to the overall success and productivity of the company.

Responsibilities

• Assist in managing daily operational activities and coordinate schedules efficiently.
• Support in the planning and execution of business strategies as directed.
• Maintain and update accurate records and documentation for operational purposes.
• Coordinate communication between departments to ensure smooth workflow and task completion.
• Respond to inquiries and provide customer support when necessary.
• Ensure compliance with company policies and procedures across all operations.
• Assist in preparing reports, presentations, and data analysis for management review.
• Manage inventory and supply chain tasks to maintain business continuity.
• Support the implementation and monitoring of project milestones and deliverables.
• Provide administrative support to senior operations staff and act on feedback provided.
• Collaborate with vendors and external partners to ensure seamless operational processes.
• Identify areas of improvement in operational procedures and suggest effective solutions.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience in an administrative or operational support role required.
• Excellent organizational and multitasking skills under tight deadlines.
• Strong communication skills, both written and verbal, are essential.
• Proficiency in Microsoft Office Suite and other business software applications.
• Ability to maintain confidentiality and manage sensitive information appropriately.
• Attention to detail and problem-solving skills with a proactive mindset.