Receptionist (225-828)

We are seeking a highly organized and personable Receptionist to join our team. As the first point of contact for both clients and visitors, the ideal candidate will have excellent communication skills and a warm, welcoming demeanor. Your role will be integral in providing professional and efficient customer service while maintaining the smooth operation of the front office. Our Receptionist will also support various administrative tasks ensuring timely and efficient processes within the office. If you are proactive, enjoy engaging with people, and have a knack for creating a positive atmosphere, we would love to hear from you.

Responsibilities

• Greet and direct visitors and clients with a friendly demeanor.
• Answer and manage incoming calls and emails promptly and courteously.
• Maintain the reception area ensuring it's clean and presentable at all times.
• Coordinate with delivery personnel and manage inbound and outbound mail.
• Assist with scheduling and confirming appointments for clients and staff.
• Provide general administrative and clerical support as needed and requested.
• Keep accurate records of visitor information and issuance of visitor badges.
• Monitor office supplies and place orders when necessary to prevent shortages.
• Liaise with internal departments to coordinate meetings and organize resources.
• Ensure all visitors and employees follow health and safety rules in the office.
• Help organize office events, meetings, and maintain meeting room schedules.
• Handle sensitive information with confidentiality and professionalism.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience as a receptionist or in a similar customer service role.
• Excellent communication and interpersonal skills must be present.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Strong organizational skills and the ability to multitask effectively.
• Attention to detail with a commitment to maintaining accuracy and quality.
• Ability to remain calm and composed under pressure or high-traffic situations.