Front Desk Receptionist (225-827)

We are seeking a dynamic and personable Front Desk Receptionist to join our team and serve as the first point of contact for our company. The ideal candidate will possess exceptional interpersonal skills, a professional demeanor, and the ability to maintain a warm and welcoming atmosphere in the reception area. As the face of our organization, you will be responsible for managing front desk operations, including answering inquiries, handling correspondence, and directing visitors and clients to the appropriate departments. Your role is crucial in ensuring that every guest has a positive experience upon entering the office, and you will assist in various administrative tasks to support overall office management. Join our team and contribute to creating a friendly and efficient work environment.

Responsibilities

• Greet and welcome guests as they arrive at the office.
• Answer, screen, and forward incoming phone calls professionally.
• Manage inquiries by providing accurate information and resources.
• Maintain security by following procedures and controlling access.
• Perform administrative tasks such as filing, scanning, and data entry.
• Handle incoming and outgoing correspondence efficiently and accurately.
• Oversee the cleanliness and organization of the reception area.
• Coordinate with office staff to ensure smooth communication flows.
• Schedule and manage appointments, meetings, and conference room bookings.
• Assist with travel arrangements and accommodations for visitors as needed.
• Provide support during office events and meetings, as necessary.
• Monitor inventory and order office supplies when required.

Requirements

• High school diploma or equivalent; additional qualifications preferred.
• Previous experience in a receptionist or front desk role is beneficial.
• Strong communication and interpersonal skills with a professional demeanor.
• Proficiency in Microsoft Office Suite and other office software tools.
• Excellent organizational abilities for multitasking and task management.
• Attention to detail and ability to maintain accuracy in all tasks.
• Ability to maintain discretion and confidentiality in work matters.