Accounts Payable Specialist / Associate (225-721)

The Accounts Payable Specialist/Associate plays a pivotal role in managing a company’s financial administrative duties surrounding accounts payable. This position requires accuracy, attention to detail, and the ability to work with financial data efficiently. The ideal candidate will be responsible for processing supplier invoices accurately, ensuring timely payments, and maintaining positive vendor relationships. This role will also include investigating and resolving discrepancies, preparing monthly reports, and assisting in the month-end closing process. The Accounts Payable Specialist/Associate will work collaboratively with various departments to ensure smooth financial operations and compliance with company policies and procedures.

Responsibilities

• Process incoming invoices promptly and accurately while maintaining strong attention to detail.
• Ensure all invoices comply with internal and external policies prior to processing.
• Match invoices with purchase orders and resolve any discrepancies efficiently and effectively.
• Prepare and process electronic payments, check runs and ensure timely disbursement.
• Maintain accurate and organized records of all accounts payable transactions.
• Respond to vendor inquiries with professionalism and in a timely manner.
• Implement and maintain controls to ensure data reliability in financial records.
• Assist in the preparation of monthly, quarterly, and annual financial reports as required.
• Work cross-functionally with procurement and other teams to optimize accounts payable processes.
• Reconcile accounts payable transactions to assure accuracy and completeness.
• Support audit processes by preparing audit reports and accompanying documentation.
• Participate in accounts payable process improvements and system upgrades projects.

Requirements

• Bachelor’s degree in accounting, finance, or a related discipline preferred.
• Proven experience in an accounts payable or similar financial role.
• Strong understanding of accounting principles and bookkeeping practices.
• Proficiency in using accounting software and Microsoft Office applications.
• Excellent organizational skills with the ability to prioritize multiple tasks.
• Strong communication skills both written and verbal, with a customer service focus.
• Attention to detail and a high level of accuracy in preparing financial records.
• Ability to maintain confidentiality and protect sensitive financial information.
• Experience with ERP systems is considered a strong advantage.