Senior Executive Assistant (225-831)

The Senior Executive Assistant plays a vital role in ensuring the smooth operation of an organization's top-level management by providing advanced and highly skilled administrative support. This position serves as a crucial link between executive leadership and internal and external stakeholders, handling a range of tasks from scheduling, communication management, to specialized project assistance. The ideal candidate for this role is a seasoned professional who thrives in high-pressure environments, exhibits exceptional organizational abilities, and possesses outstanding communication and interpersonal skills. Senior Executive Assistants are expected to handle confidential information with discretion while demonstrating a proactive approach to problem-solving. With a focus on enhancing the efficiency and effectiveness of executive operations, this indispensable role demands a high level of expertise and experience in administrative duties.

Responsibilities

• Manage complex calendars and scheduling for senior executives with high efficiency.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Prepare and edit correspondence, reports, and presentations with high attention to detail.
• Organize and manage logistics for meetings, conferences, and travel arrangements.
• Conduct research and prepare briefing materials for executive meetings and engagements.
• Handle confidential information and files with a high degree of professionalism and confidentiality.
• Support special projects, including planning, development, and execution under executive supervision.
• Liaise with internal departments and external clients to ensure coordinated management of executive events.
• Monitor and manage project timelines to ensure timely completion of executive priorities.
• Prepare and process expense reports, invoices, and purchase orders accurately and efficiently.
• Foster and maintain positive relationships with internal staff and external stakeholders.
• Provide training and support to junior administrative staff when necessary.

Requirements

• Bachelor's degree in Business Administration, or a closely related field preferred.
• Minimum of 5 years' experience as an Executive Assistant to C-level executives.
• Strong proficiency in Microsoft Office Suite and other relevant software applications.
• Exceptional communication skills, both written and verbal, with high attention to detail.
• Proven ability to handle confidential information with integrity and discretion.
• Demonstrated expertise in managing complex schedules and international travel arrangements.
• Strong organizational and multitasking skills in a fast-paced business environment.