Procurement Officer

The Procurement Officer plays a crucial role in organizations by managing the procurement process and ensuring that goods and services are purchased efficiently and cost-effectively. This role involves developing procurement strategies that are inventive and profitable for the organization. A Procurement Officer must liaise with suppliers, negotiate contracts, and ensure that all procurement activities support the company’s objectives and abide by its policies. They also need to maintain current and comprehensive records of all procurement activities and transactions. Additionally, Procurement Officers are tasked with analyzing data to make informed purchasing decisions. They work closely with finance and operations to forecast demand and facilitate timely purchasing that aligns with project deadlines. The position calls for a detail-oriented individual who can monitor market trends, identify potential suppliers, and conduct supplier evaluations. A successful Procurement Officer is proactive, resourceful, and possesses excellent communication skills to manage relationships with both internal stakeholders and suppliers.

Responsibilities:

• Develop and implement procurement strategies that align with organizational goals and budgets.
• Evaluate and select suppliers based on criteria such as quality, cost, and reliability.
• Negotiate contracts and terms with suppliers to acquire competitive prices and favorable terms.
• Maintain and update a database of suppliers to track performance and relationship history.
• Collaborate closely with the finance and operations team to forecast and plan material purchases.
• Prepare procurement reports, including cost analysis and supplier performance review reports.
• Manage purchase orders and ensure timely delivery of goods and services.
• Monitor market trends and proactive identify opportunities for cost savings.
• Ensure compliance with procurement policies and best practices to reduce risk.
• Resolve supplier disputes and handle any discrepancies in procurement transactions.
• Conduct supplier audits to continually assess and improve supplier performance.
• Facilitate communication with suppliers to create strong, effective partnerships.

Requirements:

• A Bachelor’s degree in Business Administration, Supply Chain, or related discipline.
• Minimum of three years of experience in a procurement-related role is preferred.
• Strong negotiation skills with the capability to build fruitful supplier relationships.
• Proficiency in procurement software and Microsoft Office Suite is essential.
• Excellent communication skills to collaborate with diverse teams and stakeholders.
• Ability to work in a fast-paced environment and manage multiple projects simultaneously.
• Detail-oriented with exceptional analytical and problem-solving skills.