Personal Assistant (225-925)

We are seeking a highly organized and proactive Personal Assistant to support our team with administrative and personal tasks. The ideal candidate will be a master communicator and problem solver, capable of managing multiple priorities at once. You will play a pivotal role in streamlining operations, fostering efficient workflows, and ensuring that schedules are adhered to meticulously. The Personal Assistant will act as a gatekeeper, managing interactions, and providing a buffer for the team against disruptions. With exceptional time management skills, you will handle various special projects, enhance productivity, and contribute to the overall success of the organization. If you are detail-oriented and enjoy both planning and executing projects, this position is for you.

Responsibilities

• Manage executive schedules, ensuring appointments and meetings are organized and prioritized effectively.
• Handle communication on behalf of executive members with remarkable professionalism and discretion.
• Prepare detailed reports, briefings, and presentations to support team projects and initiatives.
• Coordinate travel arrangements including flights, accommodations, and related logistics for executive members.
• Ensure timely preparation and compilation of meeting agenda and necessary documentation.
• Monitor and respond to emails, directing correspondence to appropriate channels efficiently.
• Contribute to the planning and execution of special projects and company events as needed.
• Act as a liaison between executives and other departments, stakeholders, or clients.
• Ensure confidentiality and maintain the highest standards of conduct and ethics at all times.
• Maintain and order office supplies, ensuring functionality and availability for team efficiency.
• Update and maintain contact lists and sensitive documents with utmost accuracy.
• Anticipate the needs of executives by thinking a few steps ahead in terms of planning and problem-solving.

Requirements

• Proven experience as a Personal Assistant or in a similar administrative role, demonstrating capability.
• Exceptional organizational skills and the ability to manage multiple priorities seamlessly.
• Strong written and verbal communication skills, with the ability to present information clearly.
• Ability to maintain confidentiality and act with discretion and integrity at all times.
• Strong proficiency in utilizing office software, particularly Microsoft Office Suite and calendar management tools.
• Detail-oriented with strong analytical and problem-solving skills to address unexpected challenges.
• Ability to work independently with minimal supervision and take initiative in dynamic environments.