Tenant Coordination Manager - Real Estate

The Tenant Coordination Manager is responsible for overseeing the successful integration of tenants into commercial, retail, or mixed-use properties. This role involves coordinating with developers, landlords, project teams, and tenants to ensure smooth fit-out processes, adherence to lease agreements, and compliance with design and safety standards. The ideal candidate will have strong project management and communication skills, with a background in real estate, architecture, or construction, and a deep understanding of property management processes.

Responsibilities:

• Manage end-to-end tenant coordination for new leases and renewals across assigned properties.

• Act as the main point of contact between tenants, landlords, consultants, and contractors during the fit-out process.

• Review tenant design submissions and ensure alignment with building standards and lease terms.

• Monitor project timelines and ensure tenants meet key handover and fit-out milestones.

• Conduct regular site visits to oversee construction progress and resolve on-site issues promptly.

• Coordinate with internal departments (leasing, legal, facilities) to facilitate smooth onboarding.

• Ensure compliance with local building codes, health and safety regulations, and mall/property guidelines.

• Provide guidance to tenants on building procedures, MEP provisions, and fit-out requirements.

• Identify and mitigate risks or delays related to tenant works.

• Prepare and maintain accurate documentation and progress reports for all tenant projects.

Requirements:

• Bachelor’s degree in Architecture, Civil Engineering, Construction Management, or a related field.

• 5+ years of experience in tenant coordination, project management, or retail construction within the real estate industry.

• Strong knowledge of fit-out processes, design approval workflows, and lease documentation.

• Excellent project management and organizational skills.

• Familiarity with MEP systems and building infrastructure.

• Proficient in MS Office and project management tools (e.g., MS Project, AutoCAD).

• Effective communication and interpersonal skills to manage multiple stakeholders.

• Ability to handle pressure and deliver multiple projects within tight deadlines.

• Strong problem-solving skills with attention to detail.