Team Administrator
Pinsent Masons
United Arab Emirates
5th July 2025
2507-3140-5
Job Description
JOB DESCRIPTION
Job Title: Team Administrator
Location: Dubai
Hours of work: Monday to Friday 9am - 6pm
Purpose of the role:
To provide proactive and professional support within your allocated group/office.
Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the Firm operates.
This role is intended to embrace a team-working approach, collaborating with lawyers and other members of business operations to fulfil the needs of the business. A Team Administrator will, collectively, work with every member of the team to ensure that overall needs are met.
Support may be required to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm
Key Responsibilities: include but are not limited to the following:-
Administration
Taking complete responsibility for:
- Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
- Assisting other members of the Practice Group with overflow work
- Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
- Updating lawyers client contact databases
- Preparing and submitting lawyers expenses, including chasing lawyers for receipts and mileage information following meetings and business trips and following up on authorisations
- Taking the initiative for liaison with IT support, facilities and other internal teams to ensure the office is kept safe and in good repair at all times
- Any copying, faxing, printing or scanning required by lawyers, including preparation of large files, bibles or bundles of documents (hard copy and electronic), including pagination and indexing
- Producing contact sheets or parties lists for each file, keeping these up to date and updating the relevant lawyers Outlook address book
- Completing any necessary forms for Cashiers in relation to currency requests, cheque requests, transfer requests and receipts, ensuring that the necessary procedures are followed
- Arranging for any disbursements to be added to the billing system, ensuring that the necessary procedures are followed
- In conjunction with Business Development preparing and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
- Arranging travel and accommodation for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client teams travel requirements)
- All aspects of lawyers billing requirements (i.e. generate, amend and finalise bills, liaising with lawyers in relation to any specific requirements about their billing including the timing thereof). Dealing with routine queries concerning information on contract rates, time and disbursements
- Arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
- Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
- Answering incoming telephone calls in a professional manner
- Dealing with enquiries from internal and external callers
- Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions
- Building a good knowledge of lawyers clients and developing a rapport with members of the client team (forging and maintaining relationships with members of the client team)
- Liaising with Exigent and Document Production as necessary to ensure work is booked in and returned to meet deadlines
- Assist with formatting documents into house style
Job Details
| Role Level: | Entry-Level | Work Type: | Full-Time |
|---|---|---|---|
| Country: | United Arab Emirates | City: | Dubai |
| Company Website: | https://www.pinsentmasons.com/ | Job Function: | Administrative Support |
| Company Industry/ Sector: |
Legal Services and Law Practice | ||
What We Offer
About the Company
Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 28 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients' problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.
Similar Jobs
Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
Copyright © 2025 TALENTMATE. All rights reserved.
