Spare Parts Administrator

Fives Services Gulf is actively seeking a Spare Parts Administrator to join our team in UAE.

At Fives, we are all driven by a common calling, to prove that industry can do it!

We work together daily to make industry an answer to all of the major technological, environmental, social and economic challenges of our time. 

How do we do that?

For over 200 years, we’ve invented and designed solutions and technologies that substantially and sustainably improve everyone’s daily life. 

Fives Services Gulf is the Fives service Centre for the Middle East, with a team of 150 people based in Bahrain, Dubai and Saudi Arabia, Fives Services Gulf provides local customer service, project execution support and local parts sourcing, in addition to carrying out refit and modernization projects, audits and technical assistance on customer sites. A team is also dedicated to the maintenance of equipment in operation at our customers plants.

We are committed, fulfilled and give meaning to our mission, which is to work together to develop new solutions for the industry of tomorrow: an industry that respects the environment and helps to make the world a better place.

 

JOB CONTENT

It is with you, that industry can do it!

We are currently seeking a Spare Parts Administrator to manage, control, and optimize the inventory, procurement, and documentation of spare parts required for maintenance and operations. The Spare Parts Administrator ensures availability of critical components while minimizing costs, avoiding stockouts, and complying with industry standards and regulatory requirements.

Key Accountabilities & Responsibilities

• Manage spare parts stock inventory ensuring the suitability and availability of equipment, consumables, stock levels, raw materials, resources, change of suppliers etc and ensure stock replenishment is coordinated and delivered in a timely manner to support delivery of maintenance operations
• Responsible for developing and maintaining good working relationships with customers and acting as a focal point of spare parts coordination for all maintenance and planning related matters including but not limited to responding to customer enquiries, addressing and processing customer requests, responding to information requests, coordinating delivery of reporting requirements
• Lead the preparation and delivery of day-to-day customer reporting requirements as per contractual terms and conditions
• Maintain accurate records of spare parts inventory (stock levels, part numbers, serials, shelf life)
• Conduct regular stock checks, cycle counts, and reconciliation
• Ensure correct storage conditions to prevent damage or deterioration (e.g., humidity control for aerospace parts)
• Classify spare parts into criticality levels and conduct necessary analysis to define the optimal inventory level
• Raise purchase requisitions for spare parts and consumables
• Monitor lead times and ensure timely replenishment to avoid stockouts
• Liaise with approved vendors, OEMs, and suppliers for spare parts sourcing
• Ensure parts are procured according to regulatory standards (ISO)
• Work closely with maintenance planners and engineers to forecast spare parts demand
• Issue parts to technicians as per approved work orders
• Track return of unused or serviceable parts
• Monitor inventory carrying costs and reduce excess/obsolete stock
• Support budget preparation and cost optimization in spare parts management
• Analyze usage trends and propose improvements in spare parts planning
• Ensure compliance with all relevant (internal and external) regulations including HSEQ requirements using Company policies and procedures as appropriate
  
  

• Bachelor’s degree in Mechanical Engineering or Electrical/Automation Engineering or a relevant field
• Minimum of three (3) years of relevant experience
  
  

• CAPM certification would be advantageous
• PMP certification would be advantageous
  
  

• Proficient user of MS Office
• Occasional regional/international travel may be required