Shipping Administrator (225-721)

A Shipping Administrator plays a crucial role in ensuring the efficient and smooth operation of a company's shipping and logistics processes. They are responsible for overseeing and managing the entire shipping cycle, from preparing documents to tracking shipments, ensuring that all goods are delivered on time and in good condition. Shipping Administrators act as the point of contact for various logistics departments, coordinating with suppliers, freight forwarders, and internal teams to facilitate the seamless flow of items. They must possess strong organizational skills, a keen attention to detail, and the ability to prioritize tasks effectively in a fast-paced environment. Proficient in the use of shipping software and familiar with customs regulations, Shipping Administrators help maintain accurate records, monitor inventory levels, and optimize shipping methods to reduce costs.

Responsibilities

• Coordinate and oversee all facets of the shipping process and operations.
• Prepare and maintain detailed shipping documentation, including invoices and bills of lading.
• Ensure compliance with all domestic and international shipping regulations and policies.
• Act as a liaison between the company and shipping carriers to resolve any issues.
• Track shipments and update the main database with accurate information promptly.
• Collaborate with purchasing and warehouse departments to update shipping schedules.
• Monitor inventory levels to ensure sufficient stock levels are maintained.
• Utilize shipping management software to optimize shipping processes and reduce costs.
• Manage and maintain accurate records of all inbound and outbound shipments.
• Conduct regular audits to ensure the shipping data's accuracy and compliance.
• Provide regular reports to management regarding shipping activities and performance.
• Handle customer inquiries and resolve issues regarding shipping delays or discrepancies.

Requirements

• Proven experience as a Shipping Administrator or in similar logistical roles.
• Strong understanding of logistics, shipping processes, and supply chain management.
• Excellent organizational skills and keen attention to detail.
• Ability to multitask and thrive in a fast-paced environment.
• Proficient in using shipping software and Microsoft Office Suite.
• Strong communication skills and the ability to work collaboratively with teams.
• Familiarity with customs, regulations, and necessary shipping documentation.