Senior Facilities Coordinator
CBRE Excellerate
United Arab Emirates
22nd May 2025
2505-2334-1
Job Description
The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs by understanding and delivering customer (internal and external) needs while building effective relationships.
Key Responsibilities/Tasks
- Ensuring that sales invoices are raised in a correct and timely manner.
- Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
- Raising purchase orders in line with company requirements.
- Assisting the Contract Manager in the management of WIP and debt.
- Understanding the contract, including scope and terms & conditions.
- Assisting the Facilities Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.
- Management of helpdesk and asset management systems
- Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets
- Assist with monthly Client reporting
- Working with the Facilities manager to help improve the financial standards of the contract that are measured against monthly key performance indicators
- Achieve results within quality and time restraints.
- Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
- Convey messages and ideas clearly and openly. Involve people and influence decisions.
- Issuing of FM Agreement to Suppliers and Cost negotiation of supplier cost and savings
- Sub-contractor performance review and Full understanding of contract scope
- Policy & Procedure compliance
Job Details
| Role Level: | Entry-Level | Work Type: | Full-Time |
|---|---|---|---|
| Country: | United Arab Emirates | City: | Dubai |
| Company Website: | http://www.cbreexcellerate.com | Job Function: | Maintenance & Facilities |
| Company Industry/ Sector: |
Real Estate | ||
What We Offer
About the Company
CBRE Excellerate provide an integrated suite of high-quality real estate services across Africa and the Middle East, including facilities management, advisory & transaction services, project & development management, broking, valuations and property management (outside of South Africa) and will allow us to expand the self-delivery of integrated facilities management services to enterprise clients. Productivity, reliability, engagement, quality, brand—the workplace contributes to business results, whether it’s an office, a retail outlet, a laboratory, a data centre, a manufacturing environment or a virtual location.We support predominantly corporate clients who buy services on a contracted basis all across Europe, the Middle East and Africa —even globally, depending on their portfolio.
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