Senior Document Controller (225-715)

A Senior Document Controller plays a pivotal role in managing, organizing, and safeguarding an organization's documentation and records. This position requires a disciplined approach to document management, ensuring all records are accurate, up-to-date, and accessible to authorized personnel when needed. The Senior Document Controller is responsible for overseeing the document lifecycle, including creation, review, distribution, and archiving, in compliance with organizational policies and industry standards. Candidates for this position should possess a strong eye for detail, excellent organizational skills, and a comprehensive understanding of document management systems and procedures. The role often involves collaborating with various departments to ensure smooth operations and compliance with legal and regulatory requirements. As a Senior Document Controller, you will lead a team, implement improvements to documentation processes, and train staff on document handling protocols. You will work in a dynamic environment where your expertise in document management will help drive efficiency and consistency across projects.

Responsibilities

• Maintain and manage comprehensive document control systems for effective information retrieval.
• Supervise and oversee the creation, review, and revision of documentation systems.
• Coordinate and collaborate with departments to ensure document compliance and standards.
• Implement and enforce document management policies and procedures organization-wide.
• Lead and mentor document control team members to enhance their skills and performance.
• Ensure the safekeeping and archival of documents according to legal and organizational requirements.
• Conduct regular audits and inspections to verify document accuracy and integrity.
• Facilitate training sessions for staff on new document management tools and protocols.
• Coordinate with IT to troubleshoot and resolve document system technical issues.
• Prepare and present reports on document control performance and compliance to management.
• Support project management teams by supplying timely and accurate documentation as needed.
• Ensure that all sensitive information is handled and stored with the utmost confidentiality.

Requirements

• Bachelor’s degree in Business Administration, Information Management, or a related field.
• A minimum of five years of experience in document control or records management.
• Proven expertise in using document management software and related technologies.
• Strong leadership skills with experience in managing and mentoring a team.
• Excellent organizational skills with a strong attention to detail and accuracy.
• Ability to work independently and as a part of a multifaceted team environment.
• Outstanding communication and interpersonal skills for interacting with diverse teams.