Secretary

Exciting Opportunity for Secretary
Join Ali & Sons Group as a Secretary and provide essential operational support to the Service Manager, Reception, and Workshop staff. In this role, you will ensure smooth branch administration by maintaining organized records, managing communications, and assisting with daily administrative tasks. This position is key to efficient office operations and offers great potential for growth within the company.
Key Responsibilities & Accountabilities Provide daily support to frontline and back-office teams to ensure smooth workflow.
Serve as the main contact point for the branch, maintaining organized and up-to-date records with proper document indexing for easy reference.
Receive, sort, and route incoming mails, including courier, facsimile, postal mails, and hand deliveries.
Draft letters and official correspondences to relevant parties accurately and timely.
File correspondences and maintain systematic document storage.
Answer telephone calls, provide information to callers, route calls to appropriate officials, and place outgoing calls when necessary.
Arrange travel schedules and reservations for staff as required.
Compile, type, and distribute reports efficiently.
Maintain a professional attitude and appearance at all times.
Ensure company assets are well maintained and the work environment remains clean and organized.
Adhere strictly to health and safety regulations.
Record and prepare minutes during staff meetings accurately.
Prepare and dispatch outgoing mails promptly.
Communicate any operational challenges or issues to the Service Manager.
Perform other duties as assigned by the Service Manager to support the department and office operations.
Position Qualifications - Education: Bachelor’s degree or relevant qualification preferred.
- Experience: Minimum of 2 years in a secretarial or administrative support role.
- Languages: Fluency in English and Arabic is essential.
Skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational, communication, and multitasking abilities.
- Professional demeanor and excellent interpersonal skills.