School Receptionist

Job Overview

Professional Duties

Required

The following duties shall be deemed to be included in the professional duties which a receptionist will be required to perform:

Key Responsibility: To provide full, confidential, secretarial, and administrative support as needed.

• General Duties
  
  

Provide secretarial support including arranging appointments, welcoming visitors, maintaining a filing system, and typing as required.

Screen all calls and visitors initially, dealing with them appropriately.

Communicate with parents, staff, and students (queries, problems, and complaints) in person, by letter, email, or telephone, and refer to the appropriate person where necessary.

Arrange and provide hospitality for visitors to the School as required.

Assist with the organisation of events such as Sports Day, Swimming Galas, Parent Evenings, Information Evenings, Open Evenings, Residential Visits, and Productions (attend when requested).

Provide general clerical/administrative support (photocopying, filing, completing standard forms).

Produce lists/information/data as required (e.g., class lists).

Work constructively as part of a team, understanding school roles and responsibilities and your own role within these.

Self-evaluate learning needs and actively seek learning opportunities.

Interpret advice/statute and devise policy/practice in line with these.

Provide support to Primary and Secondary Pastoral Teams

• Administrative
  
  

Maintain and analyse records of pupil punctuality and absence using iSAMS.

Liaise with the Registrar concerning new and leaving students.

Oversee Fire Drill procedures, including collation and distribution of registers.

Assist with the coordination of Extra-Curricular Activities

The post-holder may also be required to undertake any other reasonable duties as directed by the Principal or PA to the Principal.Shape

• Personal Qualities
  
  

Excellent IT And Communication Skills. Experience Of ISAMS (desirable).

Ability to work constructively as part of a team.

Professional and courteous manner.

Initiative, loyalty, and maturity.

Respect for confidentiality and discretion.

Positive attitude and dependability.

Hours of Work

7:15 am to 4:00 pm Monday–Thursday

7.15am to 12:00 pm on Friday.

This post is all year round.

Safa British School places the highest priority on safeguarding and promoting the welfare of children. We maintain rigorous standards in child protection practices and expect all staff members to uphold this commitment. Successful candidates will undergo thorough background checks, including the checking of high-quality references, verification of qualifications and identification, as well as police and overseas checks where applicable.

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