Receptionist (225-613)

As the first point of contact for clients and visitors, the Receptionist plays a crucial role in creating a welcoming and professional environment. This position demands not just a friendly demeanor, but also excellent organizational and communication skills to manage both front-desk tasks and administrative duties. The ideal candidate will maintain a balance between providing exceptional customer service and ensuring the smooth operation of office activities. As a representative of the company, the Receptionist must present a polished image and handle multiple inquiries efficiently. If you are detail-oriented, enjoy interacting with people, and are adept at handling various administrative responsibilities, this is an excellent opportunity for you.

Responsibilities

• Greet and welcome visitors with a friendly and professional attitude.
• Answer phone calls and direct inquiries to the appropriate department.
• Maintain the reception area to ensure a clean and organized look.
• Provide information to clients and visitors regarding office services.
• Schedule appointments and manage conference room bookings efficiently.
• Receive, sort, and distribute mail and packages promptly and accurately.
• Assist in preparing documents, correspondence, and reports as required.
• Coordinate with internal departments and external contacts to support office activities.
• Manage the inventory of office supplies and place orders when necessary.
• Monitor and respond to emails in a timely manner to provide support.
• Assist with administrative tasks such as data entry and record-keeping.
• Handle additional responsibilities and projects as assigned by management.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Previous experience as a receptionist or in customer service preferred.
• Proficient in Microsoft Office Suite and basic office technology tools.
• Excellent verbal and written communication skills are essential.
• Strong organizational skills with the ability to multitask effectively.
• Professional appearance and a high degree of professionalism required.
• Ability to handle sensitive information with confidentiality and discretion.