Parts and Procurement Coordinator

VDR GROUP is an internationally operating company working in Marine Equipment, Cranes, Control Systems, and Energy Systems with our head office in Abu Dhabi.

As part of our global expansion, we are looking for our Dubai office the following:

We are seeking a detail-oriented and proactive Parts & Logistics Coordinator to manage the full lifecycle of spare parts procurement, inventory control, and customer parts sales. This role is critical to ensuring the timely availability of components for both internal service operations, manufacturing operations, and external clients across the marine, offshore, and industrial sectors.

You will be the link between vendors, service teams, and customers, ensuring that parts are sourced efficiently and delivered accurately while maintaining cost-effectiveness and service excellence.

Key Responsibilities:

• Source and procure spare parts, components, and consumables from approved local and international suppliers.
• Obtain and evaluate supplier quotations, lead times, and quality standards.
• Issue purchase orders and follow up on delivery schedules, backorders, and logistics.
• Manage stock levels of critical parts and consumables to avoid shortages or overstock.
• Coordinate with service teams to forecast part requirements for upcoming jobs.
• Ensure timely receipt and accurate entry of goods into the inventory system.
• Respond to customer inquiries for spare parts and provide technical support where needed.
• Prepare quotations, pro forma invoices, and commercial offers for spare parts sales.
• Track customer orders and update them on delivery status.
• Work with logistics partners to arrange shipment and export documentation.
• Support after-sales by handling warranty claims, part returns, and replacements.
• Maintain accurate records of purchases, sales, inventory levels, and supplier agreements.
• Update part numbers, pricing, and availability in the ERP/CRM system (e.g., Zoho or equivalent).
• Prepare monthly reports on stock movement, order status, and procurement KPIs.
• Ensure all procurement and sales activities are compliant with company policy and industry regulations.
• Arrange domestic and international shipments, including coordination with freight forwarders and couriers.
• Manage customs clearance documentation and compliance with import/export regulations.
• Monitor deliveries to ensure accuracy, timeliness, and quality upon receipt.

Qualifications:

• Proven experience in procurement, parts sales, or inventory coordination.
• Familiarity with marine, electrical, hydraulic, or mechanical equipment (preferred).
• Proficiency in Microsoft Excel, ERP/CRM systems (Zoho/Asana is an advantage).
• Strong communication skills – verbal and written.
• Excellent organizational, negotiation, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Skills:

·         Knowledge of Incoterms, freight documentation, and UAE import/export processes.

• Basic understanding of mechanical/electrical systems.
• Strong problem-solving skills and attention to detail.
• Customer-oriented mindset with a proactive approach.

Benefits:

• Competitive salary and performance-based incentives
• Health insurance
• Opportunities for training and advancement in the marine industry
• Dynamic and collaborative work environment