Operations Assistant (225-613)

As an Operations Assistant, you will play a pivotal role in ensuring the smooth execution of daily operations within our organization. You will be responsible for supporting the operations team by performing a variety of tasks, including managing logistics, coordinating with departments, and ensuring that our processes run efficiently. This position requires a detail-oriented individual with excellent organizational skills and the ability to multitask effectively in a fast-paced environment. You will work closely with team members across various departments, providing administrative support and contributing to the overall effectiveness and efficiency of our operational functions. If you are proactive, reliable, and eager to contribute to a team's success, we invite you to apply for the Operations Assistant position.

Responsibilities

• Assist in the coordination and scheduling of daily operational activities.
• Maintain accurate and up-to-date records of company operations and logistics.
• Provide administrative support including data entry, filing, and documentation.
• Communicate effectively with vendors and suppliers to ensure timely delivery of materials.
• Assist in the preparation and distribution of operational reports and communications.
• Help organize and maintain the operations department's filing system and databases.
• Work closely with team members to improve operational efficiency and responsiveness.
• Monitor inventory levels and reorder supplies as necessary to prevent shortages.
• Coordinate meetings, agendas, and travel arrangements for operations personnel.
• Support the implementation of new processes and improvements within the operations team.
• Conduct research to support project planning and operational decision-making.
• Ensure compliance with company policies, regulations, and procedures in operations.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Minimum of two years of experience in an operations or administrative role.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent verbal and written communication skills for team collaboration.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong problem-solving skills with a detail-oriented approach to project execution.
• Ability to work independently as well as collaboratively in a team setting.