Merchandising Admin Assistant Intern

Looking to join the most innovative digital eCommerce team in the Middle East? Ounass is the regions ultimate luxury destination, offering an exceptional range of fashion, beauty, watches, homeware, and jewelry for discerning customers.

As a proudly homegrown platform, Ounass is rooted in innovation and a passion for excellence. Our dynamic and inclusive culture drives us to be the Middle Easts leading luxury technology platform. Based in Dubai, and as part of the prestigious Al Tayer Group, our diverse team of 300+ professionals from over 40 nationalities collaborates to redefine the future of luxury eCommerce.

We are looking for a passionate and detail-oriented Merchandising Admin Assistant Intern to join our dynamic Merchandising Team at Ounass for a period of 6 months. The Merchandising Administration Assistant will support the team by providing administrative support and contributing to the merchandise process. This will be a key role to support the team drive the performance against sales and margin targets, maximizing in season opportunities and affecting future inventory.

Key Responsibilities

• Ensuring all necessary records, files and databases are maintained accurately and updated in a timely manner
• Creating new items, and purchase orders and maintaining cost and retail price changes
• Ensuring timely entering of all seasonal orders, to meet requested deadlines. In addition, checking and providing overviews/ summaries of all orders placed
• Validating of order confirmations against invoices and orders
• Maintain the product hierarchy; ensuring product data is accurate and consistent.
• Create the master file ensuring accurate and correct data enrichment.
• Ensure supplier setup is complete including estimated landed costs.
• Provide finance department with details for drafting letters of credit and submit for supplier approval.
• Check all supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier, buying and finance in a timely fashion to adhere to any supplier deadlines.
• Manage all aspects relating to the shipments and logistical processing.
• Manage return to vendor requests (RTV s), ensuring effective communication to suppliers.
• Produce weekly % shipped report. Ensure PO shipment trackers are maintained, delivery dates managed and deviances are escalated to buyers and planners. Highlight any possible risks and reasons for delays.
• Coordinate shipments with suppliers and Al Tayer logistics to ensure timely deliveries.
• Track and manage special orders and customer requests.
• Update delivery schedule and communicate to the buyers and planners on a weekly basis
  
  

• Currently pursuing or recently completed a degree in Business, or a related field
• strong interest in retail, fashion, or luxury buying
• Highly organized with strong attention to detail
• Analytical and comfortable working with numbers and spreadsheets
• A proactive, curious mindset and a willingness to learn
• Excellent communication skills and a team player
• Proficient in Microsoft Excel and Google Workspace (or equivalent tools)