Medical Records Specialist - Freelance Remote

Department: Support & Leadership

Location: Global+

Compensation: $7.00 / hour

Description

About the Client
Our client is a respected U.S.-based law firm specializing in cases where medical records are critical to legal outcomes. The team is known for its dedication to detail, personalized client service, and a collaborative work environment. They leverage modern technology and streamlined processes to deliver exceptional results for their clients.

Why does this role exist?
The Medical Records Specialist position exists to ensure that the legal team has accurate, timely, and well-analyzed medical records to support casework. By expertly managing the retrieval, review, and organization of medical documentation, this role is essential in helping attorneys build strong cases and serve their clients effectively. The firm is seeking a proactive, detail-oriented individual to join their team and contribute to the firm’s reputation for reliability and excellence.

The Impact you’ll make

Medical Records Review and Analysis

• Review and analyze medical records and medical record summaries for accuracy and relevance.
• Identify key issues, important details, or potential concerns within medical documentation.
• Ensure all records are organized and presented clearly for case use.

Medical Records Retrieval Coordination

• Request, track, and follow up on medical record retrieval using established vendors.
• Coordinate with the firm administrator and case managers to ensure prompt receipt of records.
• Resolve issues related to delayed or incomplete records.

Data Entry and Case Management

• Accurately input medical record data into the firm’s case management system (FileVine).
• Maintain up-to-date and precise records for each client file.
• Assist with special projects related to medical records as assigned.

Communication and Collaboration

• Communicate effectively with internal stakeholders, including the firm administrator and case managers.
• Provide updates on record status and escalate issues as needed.
• Collaborate with the legal team to support ongoing case needs.
  
  

Skills, Knowledge and Expertise

Required:

• Minimum 1 year of experience handling, reviewing, or summarizing medical records (preferably in legal, healthcare, or insurance settings).
• Proven ability to accurately enter and manage data in a case management or similar database system.
• Experience working in a professional environment with confidential or sensitive information.
• Proficiency with Microsoft Teams or similar team communication tools.
• Comfortable working full-time hours aligned with Mountain Daylight Time (MDT).
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Exceptional attention to detail and accuracy in reviewing complex documents.
• Strong written and verbal communication skills.
• Ability to learn quickly and work independently after initial training.
• Proactive approach to problem-solving and task management.
• Discretion and professionalism when handling confidential information.

You should apply if…

• You are motivated by precision and have a passion for supporting legal work with top-notch administrative skills.
• You thrive in environments where reliability and independence are valued, and you take pride in “getting it right the first time.”
• If you’re looking to make a meaningful impact as part of a collaborative legal team and are eager to grow your skills in medical records management, this role is for you.

What to expect...


Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday, 9 AM to 5 PM MDT (Mountain Daylight Time)
• Occasional weekend availability for urgent matters
• 40 hours per week

Compensation:

• $7 per hour
• No benefits package included
  
  

Benefits

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