Marketing Coordinator

Position: Marketing Coordinator

Location: Dubai, UAE

Position Overview:

We are seeking a highly organized and proactive Marketing Coordinator to support the execution of marketing initiatives, vendor coordination, and content production. The role involves managing translation projects, liaising with internal teams and external vendors, overseeing production and distribution of marketing assets, and ensuring timely payment and reporting. The ideal candidate thrives in a fast-paced environment, has strong attention to detail, and can manage multiple projects simultaneously.

Key Responsibilities:

1. SEO Content & Translation Management

• Compile and consolidate translation sheets for multiple markets.
• Source and manage freelance SEO writers and translators via platforms such as Fiverr and Upwork.
• Assign content tasks (e.g., 1 writer per 5 pages) and track delivery deadlines.
• Review, format, and integrate completed translations into a master sheet.
• Coordinate with vendors and writers to ensure accuracy and alignment with brand guidelines.

2. Vendor & Production Coordination

• Act as the main contact point with approved vendors for marketing materials, giveaways, and merchandise.
• Review and negotiate vendor quotes, ensuring cost efficiency.
• Align with vendors on production timelines, branding requirements, and delivery schedules.
• Track all production requests from Sales and Marketing teams and confirm project initiation.

3. Distribution & Logistics

• Maintain and update distribution trackers for client gifts, event merchandise, and campaign materials.
• Coordinate logistics to ensure timely delivery to clients, partners, and events.
• Provide regular status updates to Sales and Marketing stakeholders.

4. Media Partners & PR

• Coordinate with media partners for ad placements, press releases, and coverage.
• Support drafting, editing, and distribution of PR content.
• Track media exposure and compile reports on campaign visibility and ROI.

5. Sponsorship & Event Marketing

• Support negotiation and execution of sponsorship packages for expos, conferences, and events.
• Manage sponsor deliverables (logo placements, branding, collateral).
• Ensure alignment between sponsorship benefits and brand objectives.

6. CSR & Brand Initiatives

• Assist in planning and executing CSR campaigns (charity drives, community events, donations).
• Work with internal teams to ensure CSR activities are aligned with brand positioning.
• Prepare communication materials to promote CSR initiatives internally and externally.

7. Finance & Payment Management

• Collect and review invoices from vendors, ensuring billing details are correct.
• Process payments through the appropriate company entity depending on currency.
• Liaise with Finance team for approvals and maintain accurate expense records.

8. Reporting & Communication

• Ensure transparency by sending regular updates to requestors (Sales/Marketing teams).
• Maintain trackers for SEO translations, vendor requests, and distribution activities.
• Provide consolidated reports to management on project status, timelines, and costs.

Qualifications:

• Bachelor’s degree in Marketing, Business Administration, Communications, or related field.
• 1–2 years of experience in marketing coordination, vendor management, or project management.
• Strong organizational and multitasking skills with attention to detail.
• Familiarity with SEO, translation workflows, and vendor negotiation is an advantage.
• Proficiency in Microsoft Excel/Google Sheets and project management tools.
• Strong written and verbal communication skills in English (knowledge of additional languages is a plus).

Key Competencies:

• Project management and deadline-driven execution
• Vendor negotiation and relationship management
• Cross-team collaboration (Sales, Marketing, Finance)
• Problem-solving and proactive issue resolution
• Budget awareness and cost optimization

Perks and Benefits:

• Competitive salary with performance-based incentives and bonuses.
• Opportunity to work in a dynamic environment where teamwork, open mind and nice social skills will make everything easier for everyone in our team.
• Professional development and career advancement opportunities.

If you possess the skills and determination suitable for any of these roles, seize this opportunity! Apply now or send your CV to starscout@startrader.com

We value all applications; however, only those shortlisted will be contacted.