HR Coordinator

Job Summary

The HR Coordinator plays a vital administrative and support role in managing the end-to-end process of final settlements, employee data reconciliation, system entries, and support services such as insurance and ticketing. The ideal candidate is resilient under pressure, does not take things personally, and can confidently communicate with employees and other departments to ensure smooth and accurate processing. Accuracy, speed, and accountability are key to success in this role.

Key Responsibilities

• Final Settlements (End of Service):
• Process full and accurate final settlement calculations (gratuity, leave encashment, notice pay, deductions, etc.) as per UAE Labor Law.
• Coordinate clearance forms, exit formalities, and resignation/termination documentation.
• Liaise with payroll and finance to ensure timely payment of dues.
• Ensure documentation is complete and filed in the HRIS or employee file.
• Support exit interviews.
• HR System Entries & Reconciliation:
• Enter and update employee data related to transfers (department, location, reporting line).
• Reconcile HR system entries for employee movements, terminations, and updates to ensure data accuracy.
• Perform routine audits to identify mismatches or errors in employee records.
• Maintain confidentiality and data integrity across systems.
• Employee Transfers & Changes:
• Process employee transfers in the HR system, including support for approvals, documentation, and notifications.
• Ensure correct alignment with payroll and benefits for any changes.
• Track and update status of transfers and movements in coordination with internal stakeholders.
• Support with Insurance and Travel:
• Assist in medical insurance additions, removals, and changes; ensure documents are submitted on time.
• Coordinate with the insurance provider and internal stakeholders for claims and benefit clarification.
• Support ticket bookings for business travel and offboarding requirements as per company policy.
• Other Administrative & Assigned Tasks:
• Assist in compiling reports or trackers related to employee movements and settlements.
• Respond to employee queries related to final dues, transfers, or HR services.
• Support HR audits and documentation compliance.
• Perform other administrative tasks assigned by the HR Manager or Head of HR.
  
  

• 2–4 years of experience in HR operations, final settlements, or employee lifecycle coordination.
• Excellent knowledge of UAE Labour Law related to offboarding.
• Strong reconciliation skills
• Confident communicator – can speak with clarity to different levels of staff.
• Fast, accurate, and organized – able to manage multiple priorities without delays.
• Able to work under pressure and meet tight deadlines without taking work personally.
• Fluent in English
• Proficient in MS Excel, email writing, and system updates.