Administrative Support (225-1004)

An Administrative Support professional plays a critical role in ensuring the smooth and efficient operation of an office or department. With exceptional organizational skills and attention to detail, individuals in this role are responsible for managing daily administrative tasks including scheduling, communication, data entry, and file management. They often serve as the primary point of contact for both internal and external communications, requiring excellent interpersonal skills and the ability to manage relationships with a variety of stakeholders. Administrative Support professionals are instrumental in facilitating team coordination, assisting in project management, and ensuring compliance with organizational procedures. Their work supports leadership and aids in maintaining the general workflow, ultimately contributing to the organization's productivity and success.

Responsibilities

• Manage and organize daily schedules, including arranging meetings and appointments.
• Coordinate and communicate effectively with team members and external partners.
• Assist in the preparation and editing of correspondence, reports, and presentations.
• Maintain accurate and efficient electronic and paper filing systems.
• Handle incoming and outgoing communications across multiple channels effectively.
• Provide general support and assistance to visitors and clients as needed.
• Ensure an adequate inventory of office supplies and monitor reorder levels.
• Support the organization and coordination of company events and meetings.
• Perform data entry tasks accurately and maintain updated records in the database.
• Assist in financial transactions, including handling invoices and expense reports.
• Implement and monitor adherence to company administrative policies and procedures.
• Collaborate with different departments to ensure seamless organizational operations.

Requirements

• A high school diploma or equivalent is required for this position.
• Proven experience in an administrative support or similar role is essential.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills are a must.
• Excellent organizational skills with the ability to multitask effectively.
• Attention to detail and problem-solving skills are highly valued.
• Ability to work independently and as part of a cohesive team is required.