Executive Secretary
Towers Rotana
United Arab Emirates
26th June 2025
2506-2686-27
Job Description
Job Description
- This job vacancy is for a private company.
As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the Chairman, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as-
- Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
- Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested
- Review all incoming mail and prioritize before forwarding to the Chairman
- Act on routine standardized correspondence and inform the Chairman accordingly
- Keep calendar constantly updated to facilitate appointment and meeting schedules
- Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
- Compose letters on behalf of the Chairman
- Attend meetings, record, write and distribute the minutes and follow up on action items
- Organize travel and external business trips on behalf of the Chairman
Education, Qualifications & Experiences
You should ideally have a college/university diploma and relevant previous experiences either in Finance, Legal or Project Management. You must be bilingual, with fluency in both written and spoken Arabic and English, and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.
Knowledge & Competencies
The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies-
Understanding Operations
Adaptability
Customer Focus
Drive for Results
Effective Communication
Planning for Business
Supervising People
Supervising Operations
Teamwork
Understanding Differences
Job Details
| Role Level: | Associate | Work Type: | Full-Time |
|---|---|---|---|
| Country: | United Arab Emirates | City: | Dubai |
| Company Website: | https://www.rotana.com | Job Function: | Administrative Support |
| Company Industry/ Sector: |
Hospitality | ||
What We Offer
About the Company
Situated on Dubai’s prestigious Sheikh Zayed Road, near the heart of the city’s bustling Downtown district and adjacent to the Financial Centre Metro Station, Towers Rotana leisure hotel offers comfort, wellness, and convenience in an enviable location. Major landmarks, districts and attractions are just a short ride by metro, whether you want to explore the iconic Burj Khalifa and Dubai Mall in Downtown Dubai or want to go to the Dubai World Trade Centre and Dubai International Airport. With stunning city and Arabian Gulf views paired with Dubai’s famous beaches being just a stones throw away, our leisure hotel is an urban haven that makes the most of this exciting global destination.Choose from 374 elegantly-furnished rooms, suites and hotel apartments. From short business trips to longer leisure breaks, our wide range of perfectly designed accommodation features modern furnishings and facilities that cater to guests’ specific needs.A dining destination in its own right, Towers Rotana plays host to an award-winning selection of dining restaurants near Downtown Dubai. Visit the fusion cuisine restaurant, Teatro or have a refreshing drink in our traditional British Pub at Long’s Bar. Flavours on Two is an all-day-dining buffet restaurant featuring international cuisines, or there is our European-style lobby café, Wraps and our relaxed pool bar, Aquarius.For business meetings with a difference, choose from 8 functional and flexible meeting rooms with a host of modern amenities. When you have finished for the day, head to the rooftop floor to discover Bodylines Fitness & Wellness Club and make the most of the hotel gym, outdoor rooftop swimming pool with sun terrace, Jacuzzi, fully-equipped leisure centre, steam and sauna rooms. All of which boast inspiring Jumeirah coastline views.
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