Executive Assistant (225-626)

An Executive Assistant plays a crucial role in the seamless operation of a company's executive team, acting as the right hand to high-level managers. This role requires an individual who can juggle multiple responsibilities with ease, ranging from administrative tasks to strategic planning assistance. Their ability to manage schedules, coordinate meetings, and handle communication makes them indispensable to executives who rely on their support to run their departments effectively. The ideal candidate must possess strong organizational skills, exhibit excellent time management abilities, and maintain a high level of professionalism. As a trusted confidant, the Executive Assistant must also handle sensitive information discreetly and efficiently.

Responsibilities

• Manage executives' calendars and schedule meetings and appointments efficiently.
• Prepare, review, and edit reports, invoices, and correspondence on behalf of executives.
• Coordinate and plan business trips, including booking travel and accommodation.
• Assist in preparing presentations, agendas, and materials for meetings and conferences.
• Serve as the first point of contact for internal and external communication and inquiries.
• Handle confidential information with integrity and in compliance with company policies.
• Manage and organize the file system to ensure documents are easily accessible.
• Participate in project management activities, ensuring deadlines are met effectively.
• Help in organizing executive departmental events and team-building activities.
• Monitor and manage office supplies inventory to ensure necessary supplies are available.
• Draft responses and manage correspondence on behalf of executives when required.
• Support executives with special projects by conducting research and gathering data.

Requirements

• Proven experience as an Executive Assistant or similar administrative role.
• Exceptional organizational and multitasking skills are essential for this role.
• Proficient in MS Office, business communication tools, and scheduling software.
• Strong written and verbal communication skills to interact with stakeholders effectively.
• Ability to manage sensitive and confidential information with utmost discretion.
• Bachelor's degree in business administration or a related field is preferred.
• Flexibility to adjust and perform in a fast-paced, dynamic work environment.