Events Coordinator (225-618)

We are seeking a highly organized, dynamic, and motivated Events Coordinator to join our team. This position is integral to the success of our events, ensuring they run smoothly and meet the desired goals. As an Events Coordinator, you will be responsible for planning, managing, and executing a wide range of events. Whether it’s a small corporate gathering or a large conference, your attention to detail and ability to adapt to ever-changing circumstances will be crucial. The ideal candidate is not only passionate about events but also possesses excellent communication skills and can work effectively under pressure. You will be working closely with clients, vendors, and other team members to deliver exceptional experiences that meet expectations and adhere to specifications. Your creativity, strategic thinking, and problem-solving skills will be vital in creating memorable and impactful events.

Responsibilities

• Plan and execute events from conception to completion, ensuring all objectives are met.
• Coordinate with vendors, clients, and partners to ensure seamless event operations.
• Develop event budgets and monitor expenses to stay within financial constraints.
• Create detailed event proposals, schedules, and timelines for stakeholders.
• Manage event logistics, including location scouting, bookings, and transportation.
• Oversee event setup, operations, and breakdown in a timely and efficient manner.
• Negotiate contracts with vendors and suppliers to secure favorable terms.
• Provide on-site event support, managing issues and making real-time decisions.
• Ensure compliance with health, safety, and environmental regulations during events.
• Analyze event outcomes and compile reports for post-event evaluation and improvement.
• Develop relationships with clients to understand and meet their specific event needs.
• Stay updated with industry trends to incorporate innovative ideas into events.

Requirements

• Bachelor's degree in Event Management, Hospitality, or a related field preferred.
• At least 2 years of proven experience in event coordination or planning.
• Exceptional organizational skills and ability to manage multiple tasks effectively.
• Strong communication skills with an ability to negotiate and build relationships.
• Proficiency in Microsoft Office and event management software is essential.
• Ability to work under pressure and adapt to rapidly changing circumstances.
• Flexibility to work evenings, weekends, and travel as required for events.