Coordinator Real Estate

About The Opportunity

What's On Your Plate?

Documentation & Record Management

• Collect, verify, and organize all required documentation for new leases, lease renewals, extensions, and contract terminations.
• Maintain an organized digital and physical filing system for all lease-related paperwork, contracts, approval forms, and legal documents.
• Ensure documents are properly named, tracked, and stored in alignment with internal governance protocols.
  
  

• Coordinate with internal stakeholders (e.g., legal, finance, operations) to gather required inputs for real estate paperwork.
• Liaise with landlords and property managers to request or submit supporting documentation.
• Track the progress of document collection and flag pending items to the Real Estate Manager or Sr. Manager.
  
  

• Ensure documentation submitted meets internal formatting, policy, and approval standards.
• Support the real estate team in preparing materials for internal approvals and audits.
• Maintain trackers for active, pending, and upcoming lease-related documentation.
  
  

• Follow established checklists and workflows to ensure nothing is missed in the leasing lifecycle.
• Assist in refining documentation workflows to improve turnaround time and reduce errors.
  
  

• 2 years of experience in administrative, operations, or real estate coordination roles.
• Strong organizational skills and attention to detail.
• Ability to manage multiple requests and deadlines simultaneously.
• Basic familiarity with real estate contracts is a plus.
• Proficiency in Microsoft Excel, Google Drive, and document management tools.