Conference Coordinator - Energy

Job Purpose

This is a crucial time for the energy industry as it rapidly adapts and evolves to meet the global energy transition and deliver secure, affordable and equitable energy for all. dmg events is committed to playing a key role in bringing together the major stakeholders who are driving pragmatic change for future energy ecosystems, and the India and Asia portfolios are bringing the challenges and opportunities of these rapidly growing markets into the spotlight.

The Conference Coordinator role is both an essential component for the successful delivery of dmg’s world-class conferences, and an important first step on the dmg Conference Production and Management career path.

The Conference Coordinator assists with the organisation, maintenance and completion of key administrative and logistical tasks that form a core part of Conference Production work. Their contributions allow the Conference Production team more time to focus on the quality, scope, commercial appeal and timely delivery of their programmes. They also help ensure that dmg’s Speakers receive a high-standard end-to-end experience, from onboarding, through to featuring in marketing collaterals and campaigns, and during their time on-site at dmg’s events.

The Conference Coordinator works extensively with not only the Conference Production team, but also Marketing Managers, designers, Web teams and IT, as well as externally, with Speakers, their Communications teams, and third-party service providers. Conference Coordinators represent an important information conduit between internal departments, and as a key point of contact for speakers and their representatives.

Importantly, the invaluable experience and exposure to core Production tasks, processes and systems as well as dmg’s brands, products, markets and company structure offers Conference Coordinators a comprehensive start in Conference Production and Management.

Key Accountabilities

Production Administration

• Assisting Producer with setting up, overseeing and reporting on Technical Conference campaigns in CMP system.
• Becoming a key point of contact for Strategic and Technical Speakers to deal with bulk of incoming questions, unrelated to content or speaker placement (Producer’s remit).
• Assisting with key production administration tasks.
• Inputting speaker campaigns into Salesforce.
  
  

• Website maintenance of Conference/Speaker pages.
• Brochure, EDM and social media banner checks and edits.
• Speaker amplification and promotions.
  
  

• Overseeing speaker consent form campaigns.
• Coordinating speaker badge/registration process with registration team.
• On-site speaker photos.
• On-site theatre/Speaker Lounge management.
  
  

• Organised, motivated and knowledgeable about operating internal systems, applying efficient and effective processes and maintaining highly professional and timely communications with external clients and speakers.
  
  

• Excellent data processing and information gathering abilities.
• Professional communication skills, both written and verbal.
• Self-disciplined and able to work both independently and as part of a team.
• Problem solver with the ability to break down complex concepts, make logical comparisons and identify underlying patterns and connections.
• Agile learner with the ability to develop keen understanding of internal processes.
• Resilient, with a strong desire to succeed.
• Experience in the events industry is an asset.
• Any Indian and Asian related language skills are desirable.